Difference: VisitorProcedures (4 vs. 5)

Revision 52007-11-22 - JulietOKeefe

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	-- JulietOKeefe - 18 Sep 2007 *In process*
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	What is required of me, the Faculty Member, in regards to this particular set of paperwork?
Changed:
< <	The role of the faculty member is to initiate the Visitor Space Request through using the form linked above; to arrange the CWL for the visitor; to review and sign the Offer Letter; to review the Letter of Invitation, should there be one; to sign the appointment form; and to ensure that funds are available to pay the visitor, should the visitor be paid.
> >	The role of the faculty member is to initiate the Visitor Space Request through using the form linked above; to arrange the CWL for the visitor; to review and sign the Offer Letter; to review the Letter of Invitation, should there be one; to sign the appointment form; to ensure that funds are available to pay the visitor; and that the benefit calculation has been done and printed out (see "Appointment Form", below), should the visitor both be paid and qualify for benefits (appointee holds an appointment of one year or more).
	Procedural steps for dealing with visiting faculty or students.
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	Mail folder with label “visitors” is where their mail will go in the Main Office. Adjuncts and Post-docs get mailboxes, all others share the Visitor mail folder. Human Resources will give the visitor an employee ID number; they need an employee number for a CWL. Note: The Catch-22-ness of this arrangement can be mitigated; faculty members can sponsor visitors so that they can get a CWL without an employee number.
Changed:
< <	6. Appointment form: must be done for all visitors, whether paid or unpaid, due to UBC liability issues. The appointment form needs to be signed by the sponsoring faculty member. Note: This would seem to contradict the point above that only visitors who are here for 30 days or more need an appointment form. There are differing schools of thought on this, but I hope to have a definitive answer soon.
> >	6. Appointment form: must be done for all visitors, whether paid or unpaid, due to UBC liability issues. The appointment form needs to be signed by the sponsoring faculty member, and the Department Head. Note: This would seem to contradict the point above that only visitors who are here for 30 days or more need an appointment form. There are differing schools of thought on this, but I hope to have a definitive answer soon. The Unpaid Appointment Form: requires only faculty signature, dates of appointment, appointees personal information, signature of Department Head. The Paid Appointment Form: requires all of the above as well as a speedchart/grant number from which the appointee will be paid; SIN number of appointee; copy of work permit if required; amount of salary; amount of benefits as determined through use of the Benefits Calculator at http://www.finance.ubc.ca/payroll/calculators/benefitscostcalculator.cfm and a copy of the result, done as Print Screen. Benefits are paid to appointees who hold the appointment only for a period of time equal to one year or longer.
	Definitions of different classes of visitors:

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