-- JamesGregson - 28 Feb 2011

Czarship Duties

Czar of Czars

• Maintain current list of Czarships and Czars
• Work with faculty to fill Czarships left vacant by leaving students
• Periodically review list of Czarships and cull those that are no longer necessary

Demonstration Planning and Scheduling

SPIN

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HCI

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Graphics

• Maintain list of demo sub-czars for each group
• Contact faculty once per year to confim that sub-czar list is up to date
• Update demo log at https://bugs.cs.ubc.ca/cgi-bin/twiki/view/Imager/LabDemos
• When demos are scheduled:
  • Liaise with the organiser and confirm that rooms and times have been scheduled appropriately
  • Inform sub-czars of upcoming demo slot and request list of students available to demo
  • Draw up demo schedule
  • If necessary, escort guest(s) between labs
  • Ensure demo sessions do not run under/over-time
• Each sub-czars is responsible for soliciting demos from his/her group

Subgroup Specific

Cyberware Scanner

• Take care of the scanner
• oil the rails if needed
• know how to run it
• (not sure of the other details)

Vantage i

• old 3d printer machine, we don't have it any more.

Alaris - 3D printer

• Take care of regular maintenance and diagnostic tasks; recalibrate if/when needed;
• Order raw printing materials and spare parts as needed;
• Help others with using this machine; print parts for non-PSM print requests.

Vicon System - mocap (DKP)

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Eye Tracker (DKP)

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X521 Manager (KB)

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X715 Manager (KB)

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SPIN inventory (KM)

• Maintain the online inventory of the hardware and research equipment bought by members of the SPIN group
• Maintain the Twiddler inventory. Check and condition the modules before they are delivered to students and after they are returned.
• Maintain the Tool benches organized and the tools and equipment location accounted for

SSL Software (DKP)

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SSL Hardware (DKP)

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Tech Committee

The Imager Tech group consists of a Department Tech Staff Liaison, Faculty Liaison, Macintosh Admin, Windows Admin, and Meeting Coordinator.

Faculty Liaison

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Linux Admin

Contact point for helpdesk-administered Linux workstation issues. Participate in weekly imager-tech meeting. Has sudo access for emergencies.

Macintosh Admin

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Windows Admin

Contact point for Windows workstation issues. This includes staff-supported as well as self-administered machines. Participates in the weekly Imager-tech meeting. Has admin access to staff-supported Windows machines, for use in urgent cases only.

Imager Tech Meeting Coordinator

Manage and take notes for weekly meetings with the Imager Tech group concerning issues with Imager's technical resources.

Licensing

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SPIN Tech

Every computer in MUX lab is self administrated and Tech Czar is not obligated to manage software or hardware on those machines. Tech Czar has be informed of every hardware, software crash and problems which require either IT desk's or Czar's help. Main jobs of Tech Czar is to be aware of any problems of a SPIN member has been facing with their hardware and software and might take action and let CS IT desk or Karon know about the situation. Tech Czar might need to communicate with Karon in case or new hardware purchase as well. (for more information https://bugs.cs.ubc.ca/twiki/pub/Imager/MUXLabDuties/techczarjobdecription.txt)

Video editing and recording

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Lab Infrastructure

Cleaning/Organization (x660)

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Cleaning/Organization (X508)

Nag labmates to keep lab presentable; ongoing and in charge of periodic specific cleanups (e.g. once a term, before a special event, etc.)

Cleaning/Organization (SSL)

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Espresso/Milk

• Purchase milk and espresso/tea for the Imager coffee pool as needed
• Submit receipts to the Accounting Czar
• Maintain cleaning supplies and periodically clean the Imager coffee machine

Accounting: Gordon Wetzstein

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Pop/Food Shopping

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Printer and Paper Supplies

• Ensure there is always enough paper in the printer room. Boxes of paper can be obtained from ICCS 212.
• Ensure printer is always functioning; contact help as needed.

Meetings

AMoRe

• Find speakers for every week.
• Get title/topic/abstract information before the presentation, and send out emails to the mailing list.
• Update the AMoRe website (http://www.cs.ubc.ca/labs/imager/Meetings/amore.html)
• Update the calendar visible on the website.
• Book the room - usually many months are booked at a time.

MUX

• Update MUX wiki: presenter list and brief summary of what happened
• Update MUX web page: brief summary of what happened
• send weekly reminders about the upcoming agenda for the week in question and the week after
• assign the next presenters 2 weeks ahead and announce them in the reminder email (the speakers are picked fifo from the wiki presenter list)
• update MUX meetings in the imager calendar using the imager.adjunct@gmailDELETEthisTEXT.com account

RGSC

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SPIN

• Manage weekly meetings of the SPIN group
• Book meeting room
• Announce meetings to the SPIN meeting list
• Determine meeting agenda
• Maintain twiki page
• Take meeting minutes and post on twiki

DGP

• Book rooms for DGP reading group meetings
• Determine presenter schedule

HALO

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TAMER

Coordinating meetings:

• Scheduling time
• Calling for agenda
• Booking rooms
• Sending out reminders

SPIFF

• Book rooms for SPIFF reading group meetings
• Determine presenter schedule
• Maintain the SPIFF web page

Web & Wiki Maintenance

general/Imager

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pubs

• Update the IMAGER publication list (both papers and theses).
• Responsible for updating the IMAGER publication page linked to the departmental page.
• Remind the group to update their own publication list in the IMAGER space and send the new addition link to imager-web@csDELETEthisTEXT.ubc.ca.

SPIN

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SSL

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Social Functions

HCI

• Finding people for providing food for monthly socials

• Organizing the annual summer beach party

Graphics

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SPIN

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SSL

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