-- JamesGregson - 29 Jan 2013

Czarship Duties

Czar of Czars

• Maintain current list of Czarships and Czars
• Work with faculty to fill Czarships left vacant by leaving students
• Periodically review list of Czarships and cull those that are no longer necessary

Demonstration Planning and Scheduling

HCI

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Graphics

• Maintain list of demo sub-czars for each group
• Contact faculty once per year to confim that sub-czar list is up to date
• Update demo log at https://bugs.cs.ubc.ca/cgi-bin/twiki/view/Imager/LabDemos
• When demos are scheduled:
  • Liaise with the organiser and confirm that rooms and times have been scheduled appropriately
  • Inform sub-czars of upcoming demo slot and request list of students available to demo
  • Draw up demo schedule
  • If necessary, escort guest(s) between labs
  • Ensure demo sessions do not run under/over-time
• Each sub-czars is responsible for soliciting demos from his/her group

Faculty Liaison

Make sure job-person matches get updated a few times a year as people join/leave the group.

Linux Admin

Contact point for helpdesk-administered Linux workstation issues. Participate in weekly imager-tech meeting. Has sudo access for emergencies.

Macintosh Admin

None now, no apparent need.

Windows Admin

Contact point for Windows workstation issues. This includes staff-supported as well as self-administered machines.

Has admin access to staff-supported Windows machines, for use in urgent cases only.

Licensing

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Video editing and recording

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Lab Infrastructure

Cleaning/Organization (x660)

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Cleaning/Organization (X508)

Nag labmates to keep lab presentable; ongoing and in charge of periodic specific cleanups (e.g. once a term, before a special event, etc.)

Cleaning/Organization (SSL)

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Espresso/Milk

• Purchase milk and espresso/tea for the Imager coffee pool as needed
• Submit receipts to the Accounting Czar
• Maintain cleaning supplies and periodically clean the Imager coffee machine

Accounting:

• Collect bubble sheets for pop/coffee pool
• Maintain balances owing (update balances from bubble sheets and take payments)
• Regularly send out collection notices to collect outstanding funds
• Reimburse the Espresso/Milk Czar and Pop/Food Shopping Czar for supplies purchased for the pools

Pop/Food Shopping

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Printer and Paper Supplies

• Ensure there is always enough paper in the printer room. Boxes of paper can be obtained from ICCS 212.
• Ensure printer is always functioning; contact help as needed.

Meetings

AMoRe

• Find speakers for every week.
• Get title/topic/abstract information before the presentation, and send out emails to the mailing list.
• Update the AMoRe website (http://www.cs.ubc.ca/labs/imager/Meetings/amore.html)
• Update the calendar visible on the website.
• Book the room - usually many months are booked at a time.

MUX

• Update MUX wiki: presenter list and brief summary of what happened
• Update MUX web page: brief summary of what happened
• send weekly reminders about the upcoming agenda for the week in question and the week after
• assign the next presenters 2 weeks ahead and announce them in the reminder email (the speakers are picked fifo from the wiki presenter list)
• update MUX meetings in the imager calendar using the imager.adjunct@gmailDELETEthisTEXT.com account

general/Imager

• Update and maintain the IMAGER website
• Maintain and fix items specified in the Imager Web : Status & To-Do list

pubs

• Update the IMAGER publication list (both papers and theses).
• Responsible for updating the IMAGER publication page linked to the departmental page.
• Remind the group to update their own publication list in the IMAGER space and send the new addition link to imager-web@csDELETEthisTEXT.ubc.ca.

Social Functions

HCI

• Organizing the annual parties (summer beach, often winter event too)

Graphics

• Organizing annual parties