(r6) Reimbursements < Imager

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---++ Travel Reimbursements

Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days. 


   * [[%ATTACHURL%/Travelreimbursementform09.30.09update.pdf][Travelreimbursementform09.30.09update.pdf]]: Travel reimbursement form for students (Note: this updated version requires traveller's signature)

   * [[%ATTACHURL%/Travelreimbursementformfaculty.pdf][Travelreimbursementformfaculty.pdf]]: Travel reimbursement form for faculty

-- Main.JulietOKeefe - 24 Jul 2008

Here is a version of the student reimbursement form that can be filled out and printed off. 

   * [[%ATTACHURL%/Travelreimbursementform09.30.09update_fillable.pdf][Travelreimbursementform09.30.09update_fillable.pdf]]: Fillable version of the student travel reimbursement form

-- Main.KarynMoffatt - 05 Oct 2009

---++ Non-travel Reimbursements

Reimbursement form for non-travel expenses, for students (fillable):

   * [[%ATTACHURL%/reqforreimbursmentstudent.doc][reqforreimbursmentstudent.doc]]: Reimbursement form (non-travel) for students


---++ New non-travel reimbursement procedure

   1. Send email to your supervisor and the [[mailto:imager-ga@cs.ubc.ca Imager group assistant]] using the following template:
      <verbatim>
Request for non-travel reimbursement

Name:           abc
Status:         [Student|Faculty|Staff]
Email:          abc@cs.ubc.ca
Student #:      12345678
Employee #:     1234567 (see your paycheque on www.msp.ubc.ca, accessible from on-campus locations only)
Supervisor:     xyz

Description of expenses: lab equipment

Receipts:

(1) item 1:  $  10.99
(2) item 2:  $ 200.00
(3) item 3:  $  49.25

Total:       $ 260.24
     </verbatim>
   1. Supervisor will reply to email with an account code
   1. Submit all associated receipts to Group Assistant
   1. If any receipts do not clearly indicate payment (i.e. eBay receipts that don't include any credit card information, or when an invoice is missing the associated till slip), then print and sign the [[%ATTACHURL%/MissingReceiptForm.doc][Missing Receipt Form]] and submit that along with your receipts. You need only sign the form, not fill in any of the other fields.

Attachments

Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
doc	MissingReceiptForm.doc	r1	manage	144.0 K	2011-09-22 - 00:03	BradAtcheson	Provides assurance that you are not claiming the expense from any other source
pdf	Travelreimbursementform09.30.09update.pdf	r1	manage	34.2 K	2009-10-01 - 21:44	JulietOKeefe	Travel reimbursement form for students
pdf	Travelreimbursementform09.30.09update_fillable.pdf	r1	manage	35.9 K	2009-10-05 - 19:40	KarynMoffatt	Fillable version of the student travel reimbursement form
pdf	Travelreimbursementformfaculty.pdf	r1	manage	13.6 K	2008-07-24 - 19:33	JulietOKeefe	Travel reimbursement form for faculty
doc	reqforreimbursmentstudent.doc	r1	manage	31.0 K	2010-11-10 - 20:17	MushfiqurRouf	Reimbursement form (non-travel) for students

Topic revision: r6 - 2011-09-22 - BradAtcheson