Travel Reimbursements

Attached are two forms for travel reimbursements: one for student reimbursements and one for faculty. Please fill in and bring with your receipts. Travel claims will be processed (sent to CS Finance for entering/signing/subsequently sent to UBC Finance) within no more than five work days.

• Travelreimbursementform09.30.09update.pdf: Travel reimbursement form for students (Note: this updated version requires traveller's signature)

• Travelreimbursementformfaculty.pdf: Travel reimbursement form for faculty

-- JulietOKeefe - 24 Jul 2008

Here is a version of the student reimbursement form that can be filled out and printed off.

• Travelreimbursementform09.30.09update_fillable.pdf: Fillable version of the student travel reimbursement form

-- KarynMoffatt - 05 Oct 2009

Non-travel Reimbursements

Reimbursement form for non-travel expenses, for students (fillable):

• reqforreimbursmentstudent.doc: Reimbursement form (non-travel) for students

New non-travel reimbursement procedure

1. Send email to your supervisor and the Imager group assistant using the following template:

   Request for non-travel reimbursement
   
   Name:           abc
   Status:         [Student|Faculty|Staff]
   Email:          abc@cs.ubc.ca
   Student #:      12345678
   Employee #:     1234567 (see your paycheque on www.msp.ubc.ca, accessible from on-campus locations only)
   Supervisor:     xyz
   
   Description of expenses: lab equipment
   
   Receipts:
   
   (1) item 1:  $  10.99
   (2) item 2:  $ 200.00
   (3) item 3:  $  49.25
   
   Total:       $ 260.24
        

2. Supervisor will reply to email with an account code
3. Submit all associated receipts to Group Assistant
4. If any receipts do not clearly indicate payment (i.e. eBay receipts that don't include any credit card information, or when an invoice is missing the associated till slip), then print and sign the Missing Receipt Form and submit that along with your receipts. You need only sign the form, not fill in any of the other fields.