LabEventGuide < SPL

Ensure somebody has been assigned with event organizational ownership.  They don't necessarily have to do anything other than ensure that everything necessary is done.

General checklist:
   * Food and drink (and vegetarians, vegans, allergies)
      * Heating sources, should food require heating
   * Cups, plates, cutlery, napkins, and serving utensils
   * Having an agreed-upon and known location
   * Transportation to and from
   * Invite alumni or other guests, if appropriate
   * Issue periodic reminders of the event (at least one person is bound to forget)
   * Activities; if kids are coming, it might be worth explicitly assigning somebody to deal with kid-specific activities
   * Reimbursing expenses

---++ BBQs
Determine:
   * How many people are coming (including kids), and whether they are vegan/vegetarian
   * Where to have it (the Spanish Banks is close; there are BBQ stations in Stanley Park)
   * Who has a BBQ
   * Who can drive or needs a ride

Tasks: Allocate to various people:
   * Barbecue + fuel + cooking implements (separate set of equipments for meat and veggie)
   * I will bring hotdog and hamberger buns
   * I will bring veggie items for BBQ for _v_ people 
   * I will bring some meat burgers / sausages for BBQ for _m_ people
   * I will bring condiments (cheese slices, ketchup, mustard, relish, mayo, sliced tomatoes, sliced onions, lettuce, etc.)
   * I will bring some king of drinks for _n_ people.
   * I will bring some kind of salad/slaw for _n_ people
   * I will bring some munchies (potato chips, nachos & salsa, etc.)
   * I will bring some kind of dessert for _n_ people.
   * I will bring some ice (and cooler) 
   * I can give _n_ people a ride to and/or from the site


Other Stuff:
   * We have some paper plates etc. in the lab. But I suggest trying to be more environmentally aware and each bring plates/forks/knives/cups from home for ourselves nevertheless.
   * Have people bring coolers
   * Blankets, games (frisbee, beach balls, cooler)

Budgeting: These were made up but seemed reasonable (PP-Consp = consumption (portions) per person, PP-Cost = cost per portion)
|Item|PP-Consp|PP-Cost|Notes|
|BBQ|Food|1.6||
|Drinks|1.2|$0.60||
|Condiments|1|$0.20|Ketchup,mayo,relish|       
|BBQ|Fuel|$10.00||
|Salads|1|$1.00||
|Desserts|1|$1.00||
|Veggies|1|$0.25|Tomatoes,onions|
This topic: SPL > WebHome > LabEventGuide
Topic revision: r3 - 2006-08-31 - TerryHon