C-TOC Meeting Minutes - Nov 4, 2010

• Attendees: Joanna, Claudia, Charlotte, Robin, Steve, Matt

Agenda

• 1. recap on cultural advisory panel #2 - any high-level issues?

• 2. scoping Charlotte's role in the project
  • qualitative field work
  • any ethics / confidentiality concerns?

• 3. development plan for the CTOC prototype
  • scheduling / parallel and serial aspects of development / dependencies / technology
  • hiring a ugrad HCI developer to work alongside Steve
  • new M.Sc student to work on aspects of the project (early-mid 2011)

• 4. scheduling regular monthly team meetings

• 5. upcoming clinical usability interviews and validation studies
  • required prototype fixes - hitting the wall with PPT?
  • Discussion of goals and outcomes of usability interviews: which quantitative measures should we now include?
  • Discussion of goals and methods for 1) concurrent validation study; and 2) convergent validation study

• 6. ethics for CTOC / parallel research projects
  • where does Charlotte's work fit?
  • CREB vs. BREB?

• 7. Future funding for C-TOC development
  • CIHR operating grant application March 1 20111

Minutes

Cultural Advisory Panel #2

• overall went well
• instructions still need refinement
• must address screen clutter issues (instructions, help and break buttons)
• demo version of CTOC not preferred
• language must be minimized, reviewed by experts of language use in health settings
• multimodal/bimodal instructions needed
• instruction replay a potentially viable tool?
• interruptions: distinction b/w self-motivated and social/external interruptions

Parallel Research Projects

CT's Field Work

• home-based exploration / field study
• to begin before holidays; critical to recruit users with appropriate hardware/software;
• CT's field expertise critical to include on grant applications
• can fit under CJ's ethics
• performance at home differs from clinic performance (i.e. [Craik] ProM task performance of older users outperforms younger users at home, not in clinic)

MB's Experiment

• likely ~12 participants per research group, +2-3 per group as pilot subjects;
• videotaping both screen (for quant. scoring), and participants for qualitative purposes
• potential for directed studies student or volunteer to help run study

Ethics

• CJ to get online access for MB and CT;
• MB to make first pass on ethics amendment, JM to advise, revise consent form
• new study coordinator: W. Wang';

CTOC Development Plan

• some validation before Mar 1
• cultural advisory panel #3 Jan 28 - still using PPT
• PPT size issues - help menu must be addressed - linking macro
• MB, CT, JM to investigate potential dev. technologies for CTOC before holidays
• dev work to begin in Jan?

To do:

• meeting Nov 17 (alt: Nov 28, 23, 24) - discuss usability/validity sessions, project funding
• monthly meeting schedule