Reimbursements < Imager

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---++ Travel Reimbursements

The current forms for travel reimbursement are attached below - one for students and post-docs and one for faculty.  Please submit the completed and signed forms with all original receipts and boarding passes to the Imager Group Assistant in X653.  If your receipts are not in Canadian dollars, you may submit a copy of your credit card statement as proof of the currency conversion. If you do not wish to do this, the GA will have the accounting program perform the conversion.

Please note the new per diem amounts, as of April 1, 2013:
Breakfast - $14.00; 
Lunch - $16.00; 
Dinner - $30.00; 
Total = $60.00 per day (CAD); 
Amounts include GST and gratuities

The mileage amount has also changed, as of April 1, 2013 from $.41/km to $.49/km

---++ Non-travel Reimbursements

Reimbursement form for non-travel expenses, for students (fillable):

   * [[%ATTACHURL%/reqforreimbursmentstudent.doc][reqforreimbursmentstudent.doc]]: Reimbursement form (non-travel) for students


---++ New non-travel reimbursement procedure

   1. Send email to your supervisor and the [[mailto:imager-ga@cs.ubc.ca Imager group assistant]] using the following template:
      <verbatim>
Request for non-travel reimbursement

Name:           abc
Status:         [Student|Faculty|Staff]
Email:          abc@cs.ubc.ca
Student #:      12345678
Employee #:     1234567 (see your paycheque on www.msp.ubc.ca, accessible from on-campus locations only)
Supervisor:     xyz

Description of expenses: lab equipment

Receipts:

(1) item 1:  $  10.99
(2) item 2:  $ 200.00
(3) item 3:  $  49.25

Total:       $ 260.24
     </verbatim>
   1. Supervisor will reply to email with an account code
   1. Submit all associated receipts to Group Assistant
   1. If any receipts do not clearly indicate payment (i.e. eBay receipts that don't include any credit card information, or when an invoice is missing the associated till slip), then print and sign the [[%ATTACHURL%/MissingReceiptForm.doc][Missing Receipt Form]] and submit that along with your receipts. You need only sign the form, not fill in any of the other fields.

   * [[%ATTACHURL%/travelform-PostDocsStudents.doc][travelform-PostDocsStudents.doc]]: Current travel reimbursement form for students and post-docs

   * [[%ATTACHURL%/travelform-profs.doc][travelform-profs.doc]]: Current travel reimbursement form for faculty

Attachments

Topic attachments
I	Attachment	History	Action	Size	Date	Who	Comment
doc	MissingReceiptForm.doc	r1	manage	144.0 K	2011-09-22 - 00:03	BradAtcheson	Provides assurance that you are not claiming the expense from any other source
doc	reqforreimbursmentstudent.doc	r1	manage	31.0 K	2010-11-10 - 20:17	MushfiqurRouf	Reimbursement form (non-travel) for students
doc	travelform-PostDocsStudents.doc	r1	manage	37.5 K	2013-04-11 - 18:32	LauraSelander	Current travel reimbursement form for students and post-docs
doc	travelform-profs.doc	r1	manage	35.0 K	2013-04-11 - 18:35	LauraSelander	Current travel reimbursement form for faculty

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Topic revision: r7 - 2013-04-11 - LauraSelander