1. Keep an eye on the coffee machine to make sure it’s running smoothly
   • If it breaks, it’s up to you to troubleshoot or negotiate with the lab to buy a new one. This one was introduced ~2012ish.
2. Monitor coffee bean levels.
   • Beans are stored next to the machine.
   • If the bean level gets low, notify the Pop Pool czar and, if necessary, pick up a bag
   • Keep your receipts; you will be reimbursed from the Pop Pool for any purchases.
   • Try to purchase coffee cost-effectively. We try to buy coffee from Costco on the big pop pool shopping trips, but the campus Starbucks will work in a pinch. If you’d like to pick a specific coffee, just make sure that the price of a cup ($0.35, I believe) is higher than the cost to actually make that cup.
3. Monitor milk levels and replace as needed.
   • Milk is stored in the fridge, please label it with a sharpie as “Lab” or “Pop Pool”
   • Pick up milk as needed. Most grocery stores will be cost effective enough.
   • Keep your receipts; you will be reimbursed from the Pop Pool for any purchases.
   • You may need to adjust the size of the milk depending on how many people are using it.
4. Monitor tea levels (similar to milk, except not stored in the fridge )
5. Other coffee/amenities, like sugar, fall in under the coffee+milk czar
6. You are the liaison to the coffee machine. Learn how the milk steamer works. Paste funny coffee-related pictures around the machine. Help others if they have trouble. Etc.

• Email help@csDELETEthisTEXT.ubc.ca to get email forwarding from mux-czar@csDELETEthisTEXT.ubc.ca to your email.

• • • You will need to be in the imager user group in order to have permission to write the files. Email help@csDELETEthisTEXT.ubc.ca CCing a MUX faculty for approval asking: "Can I be added to the imager group so that I can edit the MUX webpage: /ubc/cs/research/imager/imager/local/generic/web/Meetings/mux.html)? <CC'd faculty name> can you please confirm that I should have permission to edit the MUX page?"
    • SFTP to remote.cs.ubc.ca using your cwl login (e.g., gleesonb@remoteDELETEthisTEXT.cs.ubc.ca) and password

• Update you name on the list of Czars: https://bugs.cs.ubc.ca/cgi-bin/twiki/logon/Imager/Czarships

• • • Connect to remote.cs.ubc.ca using your cwl login (e.g., gleesonb@remoteDELETEthisTEXT.cs.ubc.ca) and password
  • The old website was here: http://www.cs.ubc.ca/nest/imager/imager-web/Meetings/mux.html. There may still be some documentation referring to this site, but it should be out of commission.
• send weekly reminders with agenda for the next two weeks to: mux-lab@csDELETEthisTEXT.ubc.ca.
  • As with all UBC mailing lists, you must send the reminder from you ubc email account

• • Get the imager account password from the previous Czar
  • Calendar link: https://www.google.com/calendar/ical/96hkljo5uc5a0p05ronloklusk%40group.calendar.google.com/public/basic.ics

• • The wiki page is here: https://bugs.cs.ubc.ca/cgi-bin/twiki/view/Imager/MUXRoster
• Update MUX public web page: brief summary of what happened
  • The public page is here: http://www.cs.ubc.ca/labs/imager/Meetings/mux.html
  • It is linked from here: http://www.cs.ubc.ca/labs/imager/meetings.php
  • The files are on the CS server: /ubc/cs/research/imager/imager/local/generic/web/Meetings
    • I use FileZilla to access them
    • Connect to remote.cs.ubc.ca using your cs login (e.g., gleesonb@remoteDELETEthisTEXT.cs.ubc.ca) and password

• Organizing the annual parties (summer beach, often winter event too)

• Organizing annual parties

• Update and maintain the IMAGER website
• Maintain and fix items specified in the Imager Web : Status & To-Do list

• Organizing summer beach party

Accounting:

• Collect bubble sheets for pop/coffee pool
• Maintain balances owing (update balances from bubble sheets and take payments)
• Regularly send out collection notices to collect outstanding funds
• Reimburse the Espresso/Milk Czar and Pop/Food Shopping Czar for supplies purchased for the pools

• Take care of the scanner
• oil the rails if needed
• know how to run it
• (not sure of the other details)

• old 3d printer machine, we don't have it any more.

Cleaning/Organization (x660)

• Maintain the online inventory of the hardware and research equipment bought by members of the SPIN group
• Maintain the Twiddler inventory. Check and condition the modules before they are delivered to students and after they are returned.
• Maintain the Tool benches organized and the tools and equipment location accounted for

• Scheduling time
• Calling for agenda
• Booking rooms
• Sending out reminders

• Find speakers for every week.
• Get title/topic/abstract information before the presentation, and send out emails to the mailing list.
• Update the AMoRe website (http://www.cs.ubc.ca/labs/imager/Meetings/amore.html)
• Update the calendar visible on the website.
• Book the room - usually many months are booked at a time.

• Manage weekly meetings of the SPIN group
• Book meeting room
• Announce meetings to the SPIN meeting list
• Determine meeting agenda
• Maintain twiki page
• Take meeting minutes and post on twiki

• Update the IMAGER publication list (both papers and theses).
• Responsible for updating the IMAGER publication page linked to the departmental page.
• Remind the group to update their own publication list in the IMAGER space and send the new addition link to imager-web@csDELETEthisTEXT.ubc.ca.

• Finding people for providing food for monthly socials

• Organizing the annual summer beach party

• Ensure there is always enough paper in the printer room. Boxes of paper can be obtained from ICCS 212.
• Ensure printer is always functioning; contact help as needed.

SPIFF

• Book rooms for SPIFF reading group meetings
• Determine presenter schedule
• Maintain the SPIFF web page

Imager Tech Meeting Coordinator

• Update MUX wiki: presenter list and brief summary of what happened
• Update MUX web page: brief summary of what happened
• send weekly reminders about the upcoming agenda for the week in question and the week after
• assign the next presenters 2 weeks ahead and announce them in the reminder email (the speakers are picked fifo from the wiki presenter list)
• update MUX meetings in the imager calendar using the imager.adjunct@gmailDELETEthisTEXT.com account

• Maintain list of demo sub-czars for each group
• Contact faculty once per year to confim that sub-czar list is up to date
• Update demo log at https://bugs.cs.ubc.ca/cgi-bin/twiki/view/Imager/LabDemos
• When demos are scheduled:
  • Liaise with the organiser and confirm that rooms and times have been scheduled appropriately
  • Inform sub-czars of upcoming demo slot and request list of students available to demo
  • Draw up demo schedule
  • If necessary, escort guest(s) between labs
  • Ensure demo sessions do not run under/over-time
• Each sub-czars is responsible for soliciting demos from his/her group

Tech Committee

• Take care of regular maintenance and diagnostic tasks; recalibrate if/when needed;
• Order raw printing materials and spare parts as needed;
• Help others with using this machine; print parts for non-PSM print requests.

AMoRe

Czarship Duties

Czar of Czars

• Maintain current list of Czarships and Czars
• Work with faculty to fill Czarships left vacant by leaving students
• Periodically review list of Czarships and cull those that are no longer necessary

Demonstration Planning and Scheduling

SPIN

HCI

Graphics

Subgroup Specific

Cyberware Scanner

Vantage i

Alaris - 3D printer

Vicon System - mocap (DKP)

Eye Tracker (DKP)

X521 Manager (KB)

X715 Manager (KB)

SPIN inventory (KM)

SSL Software (DKP)

SSL Hardware (DKP)

System Administration

Faculty Liaison

Linux Admin

Macintosh Admin

Windows Admin

Task Tracking

Licensing

SPIN Tech

Video editing and recording

Lab Infrastructure

Cleaning/Organisation (x660)

Cleaning/Organization (X508)

Cleaning/Organization (SSL)

Espresso/Milk

• Purchase milk and espresso/tea for the Imager coffee pool as needed
• Submit receipts to the Accounting Czar
• Maintain cleaning supplies and periodically clean the Imager coffee machine

Accounting: Gordon Wetzstein

Pop/Food Shopping

Printer and Paper Supplies

Meetings

AMoRe

MUX

RGSC

SPIN

DGP

• Book rooms for DGP reading group meetings
• Determine presenter schedule

HALO

TAMER

Web & Wiki Maintenance

general/Imager

pubs

SPIN

SSL

Social Functions

HCI

Graphics

SPIN

SSL